This Policy applies between you, the User of this Website and Enigma People Solutions Ltd (SC225040), the owner and provider of this Website. This Policy applies to our use of any and all Data collected by us in relation to the recruitment process. your use of the Website and any Services or Systems therein. Please also see our full terms and conditions of service.
Privacy Policy last updated: May 2018
1. DEFINITIONS AND INTERPRETATION
In this Policy the following terms shall have the following meanings:
“Account” means collectively the personal information, Payment Information and credentials used by Users to access Material and/or any communications System on the Website;
“Content” includes any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Website;
“Data” means collectively all information that you submit to the Website. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
“Services” means collectively any online facilities, tools, services or information that Enigma People makes available through the Website either now or in the future;
“System” means any online communications infrastructure that Enigma People Solutions makes available through the Website either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
“User” / “Users” means any third party that accesses the Website and is not employed by Enigma People Solutions and acting in the course of their employment;
and “Website” refers to the website that you are currently using and any sub-domains of this site, unless expressly excluded by their own terms and conditions.
2. THE LEGAL BASIS
The legal basis for the processing of personal data, for Enigma People Solutions Ltd, is legitimate interest and consent.
Legitimate Interest
Our legitimate interest in collecting and retaining your personal data is described below:
As a business specialising in recruitment, we introduce candidates to clients for permanent and temporary employment or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.
In order to support our candidates and our clients’ talent needs, we require a database of candidate and client personal data, containing historical information, as well as current resourcing requirements. This is essential in allowing us to find the talent for assignments we work on, particularly for senior roles or where there are skill shortages. Many of our candidates and contacts are people we have worked with over a number of years, often placing candidates several times throughout their career. Such historical data is essential in helping nurture our relationships and to ensure we are best placed to support all our customers.
Consent
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time. We would seek consent and preferences for marketing purposes, and consent before your details are submitted for a vacancy.
3. THE DATA WE COLLECT
Without limitation, any of the following Data may be collected:
-
name;
-
job title;
- company name;
- contact information such as email addresses and telephone numbers;
- demographic information such as postcode or geographical location;
- your curriculum vitae, cover letters and interview notes;
- your availability, qualifications, work history
- timesheets, pay rates and charge rates
- IP address (automatically collected);
4. HOW WE USE DATA
Any personal Data you submit will be retained by Enigma People Solutions for as long as you use the Services and Systems provided on the Website, or for up to a period of one year following any inactivity.
Unless we are obliged by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties without your consent. We will seek express consent on any occasion that we submit your CV to one of our clients.
All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see clause 10 below.
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website or Services. Specifically, Data may be used by us for the following reasons:
- internal record keeping;
- improvement of our Website or Services;
- transmission by email of promotional or other communications materials to you;
- contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
- producing reports or statistics on the people accessing the Website;
5. THIRD PARTY WEBSITES AND SERVICES
Enigma People Solutions may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of services, search engine facilities, advertising and marketing, and not limited to CV submissions to clients. The providers of such services do not have access to your personal Data unless it is necessary for them to perform the services that Enigma People Solutions requests. Any data that is shared is limited to what is required for them to provide the service only. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
Enigma People Solutions uses Bibby Financial Services ltd and RSM UK Group LLP for payments and pay role handling and Zoho.eu for database storage and for its email delivery service, Google, Inc advertising services, Google, Inc for its web analytics service.
6. CHANGES OF BUSINESS OWNERSHIP AND CONTROL
Enigma People Solutions may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
7. CONTROLLING ACCESS TO YOUR DATA
Wherever you are required to submit Data, you will be given options to restrict our use of that Data, via opt-in boxes and by getting in touch with Enigma People Solutions Ltd
8. YOUR RIGHT TO WITHHOLD INFORMATION
You may access certain areas of the Website without providing any Data at all. However, to use all Services and Systems available on the Website you may be required to submit Account information or other Data. For more information see clause 10 below.
9. ACCESSING YOUR OWN DATA
You may access the data we hold on you in order to view or amend the Data, by contacting Enigma People Solutions Ltd. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time. You have the right to ask for a copy of your personal Data.
10. SECURITY
Data security is of great importance to Enigma People Solutions ltd and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
11. CHANGES TO THIS POLICY
Enigma People Solutions reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and we will additionally notify you of any significant changes by sending a notice to your primary email address as specified in your Enigma People Solutions Account, or by a notice on the Website, and you are deemed to have accepted the revised terms of the Policy on your first use of the Website following the alterations
12. CONTACT
Any queries or requests in relation to the use of your Data or this Privacy Policy should be made by email to hello@enigmapeople.com with the word Data in the subject line.